Employers

Are you interested in learning more about how you can connect to KU students? Complete this brief employer partner form, and we will follow up with ideas on how to get involved on campus and maximize your recruiting efforts!

If you would like to discuss building a recruiting relationship with KU and connecting with KU students, please contact If you would like more information about connecting with KU students, please contact Ann Hartley, Employer Engagement Manager, 785-864-4517.  

 HireJayhawks Registration 

New employers may register through HireJayhawks. Allow up to one to two business days for account review and activation. 



Unable to register? Contact us at kucareer@ku.edu to request access.

Please note: The KU School of Law has a job posting site. This is the website to use for law positions.

If you already have an account for HireJayhawks, your username is your e-mail address. Forgot your password? Select the "Forgot My Password" tab to have it emailed to you.>

To post a job or internship, select “Create Job Posting” under the Job & Internships heading. To post a position for an on-campus interview, go to OCR on the main menu (left side of screen) and select “positions”. If you are recruiting for a position at a campus career fair, go to Jobs on the main menu and select “CF Jobs”.

Third-party recruiters may post positions for employment candidates, but must inform one of the Career Services offices of the actual employer and position before the job will be posted.

Registration for career fairs is done through hirejayhawks.ku.edu New employers will create an account. Returning employers can log in using your email address as the username and select “forgot password” to have it emailed to you.

Once logged in, go to the menu and select Events, then select Career Fairs. You will see a list of all the career fairs that are currently open for registration. Select the sign up button next to the event for which you wish to register.

Questions? Contact Megan Joy, megan.joy@ku.edu.

To view a complete list of career fairs for the current academic year, click here.

We provide professional interview rooms for your on-campus interviews in our facility. Allow three weeks advance notice so that we have ample time to promote your opportunity to students. To reserve space, call Ann Hartley at 785-864-4517, or email ahartley@ku.edu.     

Email your job description to us or post the position on HireJayhawks.ku.edu. Students who you wish to interview will contact you directly and you will arrange interview times with them. About a week before the interview, we will contact you to confirm the interviews and send you parking instructions.

Interview and presentation facilities arranged by UCC are to be used solely to speak with students from the University of Kansas who are eligible for services from UCC or one of the other career service offices.

UCC is committed to ensuring that everyone is afforded the opportunity to participate in our services and activities. If, due to disability, you require accommodation to use our services, please contact our office at 785-864-3624 and let us know how we may assist you.

Our current location for employer interviews is 201 or 206A Summerfield Hall (by reservation only).

Resume books can be an effective tool for employers when used in tandem with other recruiting efforts. Employers who have an approved, active account in HireJayhawks.com can request resume book access from their career services office. An active account will show job postings, information sessions, career fair participation, or other recruitment activity at KU.    

Employers utilizing resume books as part of their recruitment strategy are encouraged to:   

• Be intentional about reaching out. Students receive a lot of email, and mass emailing them or emailing too often may dilute your message, or worse, leave it unread. For the best success, only reach out to students who you feel fit your needs.   

• Utilize the service for active hiring. Stockpiled resumes can quickly become outdated, and students may move on to other opportunities. Using resume books for active hiring improves your chances for connecting with candidates who are actively seeking employment.   

• Know your audience. Most students in HireJayhawks.com are seeking internships or a full-time, post-graduation position that require a bachelor’s or master’s degree.    

• Keep it confidential. To maintain the utmost confidentiality of student information, employment professionals are not permitted to disclose any student information to another organization without the written consent of the student.  

An internship is a form of experiential learning that integrates knowledge and theory learning in the classroom with practical application and skills development in a professional workplace setting.  

--National Association of Colleges and Employers (NACE) 

Resources that employers will find useful: 

NACE Guide https://www.naceweb.org/internships 

DOL Unpaid Internship Guide  

Starting an Internship Program 

MicroInternships 

MicroInternships are short-term projects that are due within a few days to a few weeks. These projects can be completed by talented college students with minimal instruction.  

Micro-Internship projects are available at no-cost for Kansas employers and entrepreneurs completed by undergraduate students currently enrolled in any public Kansas college or university. To learn more, click here 

Kansas Career Work Study Program 

The Kansas Work-Study Program (Career Component) is funded by the State of Kansas, through the Board of Regents. The purpose of the program is to help Kansas employers hire university students to work in career-related positions. The student benefits by gaining work experience that enhances the student’s academic program. The employer benefits by being reimbursed for one half of the student’s gross wages. 

To participate in the Kansas Career Work-Study Program, employers must meet the following criteria: 

• Have a FEIN (Federal Employee Identification Number)  

• Be a Kansas business using a Kansas bank  

• Be willing to act as the student's employer (students are not employed by our office)  

• Complete on online application for the program 

Click here to learn more about the KWS program. 

If you have further questions about Kansas Career Work-Study, please contact us at (785) 864-7664 or kswkstd@ku.edu. 

Welcome to recruiting at the University of Kansas! We are here to help you connect with our students and build your employment pipeline. KU Career Services asks all employers recruiting at KU to adhere to the Principles for Professional Practice produced by the National Association of Colleges and Employers.   

KU Career Services is committed to maintaining a recruiting process that is fair and equitable to students and employing organizations. EEO policy requires that all professional employment opportunities (internships, co-op and full-time) must be made available to students/alumni within HireJayhawks. This practice ensures compliance with NACE guidelines as well as federal law. Furthermore, KU career services staff and university faculty will not pre-screen or recommend candidates for any company, as such action would subject us to laws governing employment agencies. 

• All employers must be legitimate organizations with verifiable business name, email address, phone number, website, and a contact.  
• Recruiters must be transparent with career services about their recruiting activities and the information provided to students. Falsifying information about opportunities or compensation will not be tolerated. Complaints will be investigated and may result in discontinuation of employer services.   
• Classroom engagement can provide value to students when coordinated in advance. Your career services office can help you identify and target appropriate faculty for a classroom visit, based on the content of your proposed presentation. Employers are strongly discouraged from dropping in unannounced to classrooms in order to promote their opportunities.   
• KU Career Services suggests you avoid serving alcohol at recruitment events since students attending may be under the legal drinking age. 

In accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of the Age Discrimination in Employment Act of 1967, Executive Order ll246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, Americans with Disabilities Act, the Vietnam Veterans Readjustment Assistance Act, Kansas Acts Against Discrimination and all other applicable civil rights and nondiscriminatory statutes, the University of Kansas prohibits discrimination on the basis of race, color, religion, gender, national origin, age, ancestry, disability, marital status, sexual orientation, parental status and veterans status.

Job Postings

KU Career Services has the right to decline any job posting. Job postings that may be declined typically contain one or more of the following elements or circumstances:  

• Requiring at the time of application personal information such as bank account and social security numbers;   

• Misrepresentation by dishonest information, misleading or ambiguous information or absence of information;   

• Email accounts such as Yahoo and Gmail that are not affiliated with the hiring organization;   

• P.O. Box addresses;   

• Positions not likely to be of interest to college students or alumni as they are attaining or hold post-secondary or graduate degrees;     

• Harassment of students, alumni, or staff by the employer;   

• Documented first-hand complaints have been filed against the employer by students, alumni, or staff   

• Breach of confidentiality;   

• Requiring a financial investment or payment by the student or alumni   

• Positions that may involve unreasonable physical risks, where known;    

• Failure to adhere to these Career Center policies and/or any violation of rules and regulations, and local, state, and federal laws    

• Positions in the Cannabis industry (see note) 

• Positions for Home Care and Child Care (see note) 

Cannabis 

In order to ensure compliance with federal and Kansas law, KU Career Services will not post or 

promote internship or employment opportunities at companies that operate in any aspect of the cannabis industry. KU Alcohol and Drug Policies 

Home Care/Child Care 

For safety and liability concerns, KU Career Services will no longer post home care or child care listings where the employee will work out of someone else’s dwelling (house, apartment, condo). This includes childcare, tutoring, domestic care, pet care, skilled labor, or home-based organizations. Student and community members interested in engaging in these employment categories may consider Care.com, Sittercity.com, Taskrabbit.com and Rover.com. [Read all User Guides carefully.]  

Third-Party Recruiters  

Third-party recruiters are defined here as organizations or individuals recruiting candidates for opportunities other than for their own needs. These agencies must identify to the career center the organization on behalf of whom they are hiring. Third-party recruiters must identify themselves as such in any job postings as well as in their profile at HireJayhawks.com. We will not post positions that require payment of any type by the candidate.   

The University of Kansas Career Services reserves the right to refuse service to a third-party recruiter. Please see the following guidelines for service:  

• Third-party recruiters may only be granted resume book access if hiring for one specific, named company.    

• Third-party recruiters may only attend career fairs if hiring for one specific, named company  

• Job posting must be transparent that it’s a third party recruiting organization representing a client, and the client must be specified in the posting (either listed by name or with some industry/location context)     

• We allow some third party companies to re-post jobs to our system. These companies are paid by recruiting organizations to generate a broader candidate pool beyond those schools where they have a core recruiting presence. This scenario is a bit unique from the third-party or staffing company context. In these instances, the roles we elect to post are vetted opportunities with strong companies, usually with a broadened geographic focus.    

• In every instance, the fee is paid by the employer to the third party. Students are never asked to pay a fee for anything that is posted in our system. Generally, the third party is not being retained by the employer to hire for roles for which the employer is also engaged with direct recruiting on campus.    

• In rare instances, we have third party groups that are hiring for internal roles.   

• In some cases, the entire recruiting function has been outsourced to an external or third party agency. In these instances, they are branding themselves as their client when they are present on campus.    

If you have questions about your company’s status as a third-party recruiter, please contact the relevant career services office for guidance specific to your situation.  

Position Description Guidelines  

Position Descriptions that provide sufficient details and relevant information will attract more attention from students. If your posted position on HireJayhawks.com is not receiving applicants, you may be able to improve results by reviewing the description and making modifications to it.   

When posting your positions for either full-time career positions or student internships, keep the following in mind:  

• Include a description of your organization and/or its purpose.    

• Let students know what they can expect to learn in the position    

• Explain who the employee/intern will be working with, both inside the organization and outside of it.   

• Include information on the training provided   

• Offer information on special benefits or opportunities during employment, such as attending meetings, flexible schedule, travel, etc.   

Some suggestions for making your description more compelling (from WetFeet, Indeed, Recruiterbox): 

• Find a balance between providing enough details so that students understand the job/internship, while also keeping your description concise and easy to read. Keep it simple and avoid jargon.    

• In the brief summary of your organization, include details on what makes your culture unique, or why do people want to work for you. Do you offer perks such as flextime, on-site gym, etc.     

• Make your job/internship title specific – targeted job titles are more effective than generic ones. Don’t use titles that seem to inflate or are euphemistic.   

• Focus on rewards and what the position offers, such as intellectual challenges or earning potential. Candidates need to know what they would gain from the position.    

• Include enough details in the responsibilities that students understand the work environment and the activities they would engage in on a daily basis. Detail the technical skills and include soft skills (communication, problem solving) as well as personality traits that a successful candidate would possess.   

Some employers set a GPA requirement as part of their job posting. However, this can actually exclude qualified candidates. When considering whether to use GPA as a screening tool, consider the following:  

• Use of GPA as a screening tool could be subject to non-discrimination laws. If you are asking for GPA as part of your screening, it should be related to the job and necessary for its performance. This fact sheet from the EEOC may be helpful in deciding whether to use GPA to assess candidates.    

• A GPA does not consider a candidate’s pursuit of self-guided learning or skill acquired through hands-on projects, volunteerism, extracurricular activities or internship/work experience.   

• How does the candidate’s GPA compare with their school’s average? A 3.5 may mean something different depending on the institution.  

While a high GPA may indicate an individual has high ability in learning, it does not account for the impact of hard work on success.   

 

Job Offer Guidelines  

• Employers should communicate final hiring decisions within a reasonable time frame, and this time frame should be outlined during the interview process.   

• Employers must give a student adequate time to consider an offer. A minimum of 2 weeks is customary and allows the student time to make an informed, confident decision.    

• Exploding offers (offers that do not afford a candidate the appropriate time to either accept or decline) are not permitted in recruitment activity at KU. Employers are to avoid undue pressure when making a job offer.    

• Employers making full-time offers at the conclusion of an internship should allow students to participate in fall on-campus recruitment events before communicating their decision. This provides time to explore all options and encourages a well-informed, confident choice.   

• Employers should never encourage a student to renege on a previously accepted employment offer. This behavior is unethical and will result in restricted access to our recruitment services and students.   

• If an offer must be rescinded from the employer, for any reason, we ask that you contact our office KU Career Services before taking action with the student. We will prepare to offer services and support in this potentially devastating situation.   

• If making an offer contingent on security clearance, background check or drug tests, students should be given a timeline for the completion of such screenings and notified if their offer is being rescinded due to the results.    

Get more guidance on offer timelines from NACE.     

Looking for ideas to engage with students? In addition to resources on HireJayhawks, we encourage you to explore other ways to connect with students.

• Reserve a table in the Kansas Union in a high traffic area and visit informally with students.
• Speak to student organizations and sponsor one of their meetings.
• Become a sponsor for a career fairs and benefit from additional promotion and visibility.
• Participate in resume review days or mock interviews and provide valuable feedback for students.
• Hold an information session to discuss your organization and opportunities with students.
• Create a campus ambassador program, hiring KU students to promote your organization on campus.
• Sponsor a unique employer-student event or activity that is exclusive to your organization.
• Visit with the University Career Center staff, keeping us informed about your organization, culture, internships, career opportunities, salaries, and hiring practices.

To learn more about participating in these opportunities and developing a campus recruiting strategy, contact Ann Hartley, Employer Engagement Manager, ahartley@ku.edu, 785-864-4517.

OPT Factsheet for Employers.pdf